Job Posting: Arts Education Program Administrator

Emergent Arts is a 501 C-3 community arts nonprofit located in downtown Hot Springs, AR. Emergent Arts fosters creativity among emerging artists of all ages in Garland County and surrounding communities. We do this through a dynamic offering of programs including classes, workshops, camps, gallery exhibits, and community art across visual, performing, and literary platforms.

Emergent Arts is seeking to hire a part-time Arts Education Program Administrator. Thanks to a grant award from the United Way of Garland County, this position is being offered. The intent of the Program Administrator is to support the Art Education Program and Accessibility Expansion Project. This individual will be responsible for the day to day administrative duties of the Art Education Program. The Program Administrator will report directly to the Executive Director and will work closely with the programming committee to ensure programmatic sustainability and growth. The Program Administrator will also serve as additional staff on hand in order to adequately manage classes with students who require special attention.

This individual must have classroom and/or administrative experience, be well organized, have an appreciation for the arts, and a respect for special needs. They must also be adaptable and a quick learner as every day at Emergent Arts can present new challenges.

The Program Administrator is a contract, part-time, exempt position with the expectation of a 20-25 hour work week. Compensation is set and non-negotiable at $250 per week for a term of 40 weeks. The position will start in mid-August and continue through the end of May 2016. This position could be expanded and extended contingent on funding.

Essential and Marginal Duties:

Under administrative direction, the Program Administrator is responsible for the management and facilitation of the Arts Education programs of Emergent Arts. This includes classes, workshops, and camps in both performing and visual arts as well as related cultural and community programs. This position is funded by a grant through United Way of Garland County and the Arts Education Program Administrator is responsible to the expectations and outcomes of that grant.

Duties may include, but are not limited, to the following:

United Way of Garland County Responsibilities

This position is funded by a grant through United Way of Garland County. The Program Administrator will be responsible for collecting data per the guidelines of the grant and preparing information to include in the 6-month and year-end reports as well as the responsibility fulfilling the objectives and outcomes of the grant.

This includes:

  • generating, administering, collecting, and processing surveys or similar data collection
  • documenting observational data
  • coordinating with teaching artists to collect their observational data
  • working with Executive Director to identify appropriate supply and training purchases applicable to special needs audiences
  • assist teaching artists as needed with special needs students and classes

Program Administration Responsibilities

  • Create, distribute, collect, and organize Call for Teaching Artists and Proposals
  • Work with Programming Committee to schedule each season’s classes
  • Communicate directly with Teaching Artist in preparation for classes
  • Market Art Education Programming
    • Update online presence as it pertains to arts education programming
    • Attending community events
    • Assist in creating printed materials
  • Oversee registrations and student payments
  • Create and distribute surveys to students, parents, and teachers


Knowledge of:

Administrative tasks in the fields of art, education, and/or business

Online and social media

Scheduling and management of educational programming

Principles of customer service and public relations

Knowledge of special education is a plus

Ability to:

Develop and manage administrative processes related to Arts Education Programs

Observe arts education programs and collect data

Exercise effective written and verbal communication

Establish and maintain productive working relationships with community organizations, community individuals, teaching artists, students, volunteers, and Board of Directors

Prepare and present reports as outlined in the UWGC grant

Balance multiple projects effectively and efficiently

Manage digital and physical files in an organized manner


Any combination of training and experience that would likely provide the required knowledge, abilities, and skills is qualifying.

Equivalent to an Associate’s Degree from an accredited college or university with a focus in Business Administration, Education, Public Relations, Marketing, or applicable field is required.

Responsible experience in supervising and managing arts and/or education programs, or any combination of equivalent education and experience, is preferred.

Education, training, and experience in Special Education is desirable.

Tools and Equipment:

Requires use of a computer and related software programs (Windows Operating System, Microsoft Office, and Social Media required, QuickBooks is a plus), telephone, and multi-function printer.

Physical Demands and Work Environment:

The Program Administrator is expected to work and average of 20-25 hours a week and track work hours. Many of the tasks associated with the Program Administrator position may be done off-site or at home, but this position will be required to work on-site as needed. Ability to work evenings is required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

On a continuous basis, sit at a desk and in meetings for long periods of time. Intermittently twist to reach equipment surrounding desk, climb step stools, and reach overhead. Perform simple grasping and fine manipulation. Ability to move throughout 3000+ square foot building with concrete floors. Ability to ascend and descend stairs on a regular basis. Communicate extensively through the use of a telephone and communicate through written means.

Attend evening and weekend meetings and functions as required.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position requires mental and physical ability to work in a standard office environment as well as a classroom environment, drive a car, read fine print, use office equipment including a computer keyboard, speak on the phone and in person, attend evening and/or week-end meetings and events as required and travel in and out of town for redevelopment related purposes and training. 

The noise level in the work environment is usually moderately quiet but will vary in volume during programming hours.

Application Requirements:

Application deadline is Monday, August 10, 2015, midnight.

Include cover letter, resume, and references, incomplete packages will not be considered.

You may submit any additional pertinent materials.

Send or deliver application materials to:

Emergent Arts

341-A Whittington Ave

Hot Springs, AR 71901


If submitting a digital application, the files must be in .pdf or .doc format.

Any questions pertaining to this position or application process must be made via email to

Selected applicants will be requested for an interview. Prior to hiring, applicants will be required to submit to a background check and drug test.

If no suitable candidate is found, the position will reopen after August 15th.

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